Eureka County School District

Basic Computer Technology Training

Microsoft Windows 95

  • Mouse Configuration   Using a mouse is an essential part of using a computer.   If you are left-handed, you probably find the default mouse settings to be a little uncomfortable.  Here's how to configure a mouse for left-handed users,  and make some other adjustments as well.   
  • Creating Directories   Creating new directories is a simple way to keep similar files together.  For example, you probably don't want to mix your text files with other documents.  Creating a new directory specifically for your test files-or any files-will make them easier to find and easier to manage.  When you finish creating those new directories, you can go ahead and save or move files into them, so you'll always know the files' where-abouts and be able to call them up whenever you need to.
  • Searching For Files and Directories   Occasionally, your may misplace a file, or simply forget where it is saved.  Or you may want to find more than one file at once.   Also, if you're at work and need to find a specific file or directory on your company's server, it may be easier to have your computer find it for you, rather than search through directories until you stumble across it.
  • Moving And Resizing Windows   Moving and resizing windows on the desktop seems very basic to many, but you may find a helpful tip here.
  • Using the Taskbar    Everytime you  start a program or open a window, a button representing that window appears on the taskbar.  Learn some useful ideas about the taskbar.
  • Opening a Document    There are several ways to open documents in Windows 95.   This help tip describes two methods.
  • My Computer    In Windows 95, the things you have on your computer, your programs, documents, and data files, for example, are all accessible from one place called My Computer.
  • View the Hierarchy of Folders    Using Windows Explorer can save you time and effort.
  • To Move or Copy a File or Folder    Making an extra copy or moving a file to another folder can save time and help organize your work space.
  • Deleting a File or Folder          How to get rid of those old useless Files or Folders
  • Creating a New Folder   Creating a new place for my stuff.
  • Creating a Shortcut          Shortcuts provide easy access to the documents and programs you use most often.  Suppose you keep track of your activities in a document called Daily Log.  You can place a shortcut to Daily Log on the Windows desktop.
  • Defragmenting Your Hard Drive   Over time your storage device becomes fragmented.   Parts of a file are scattered around many sectors of a diskette or disk drive.   A computer keeps track of the location of all segments, but tracking them down can slow read/write operations.  Windows95 comes with a utility call Defrag.  Defrag will put scattered files back to their proper place on the storage device and in turn will make it easier for the device to locate information that is requested of it.

Microsoft Outlook 2003

  • Print a Help topic
    Applies to: Access, Outlook, PowerPoint, Word, Excel, FrontPage, Publisher, Project, OneNote, Visio, InfoPath
     
    1. Find and display the Help topic you want.
    2. In the Help window, click Print Button image.
    3. Select the printing options you want.
    Make Outlook the default program for E-mail, Contacts, and Calendar
    Assistance > Outlook 2003 > Startup and Settings > Installing and Customizing
     
    1. On the Tools menu, click Options, and then click Other.
    2. Under General, select the Make Outlook the default program for E-mail, Contacts, and Calendar check box.
    Start Outlook showing my Calendar, Contacts, or Tasks
    Assistance > Outlook 2003 > Startup and Settings > Installing and Customizing
     
    1. On the Tools menu, click Options.
    2. Click the Other tab, and then click Advanced Options.
    3. Under General Settings, next to the Startup in this folder box, click Browse.
    4. In the Select Folder dialog box, select the folder you want to appear when you start Microsoft Outlook.

    Note  You can use this same procedure to start Microsoft Outlook with the Journal, Notes, or any Outlook folder open.
    Make Outlook appear at the top of the Start menu
    Assistance > Outlook 2003 > Startup and Settings > Installing and Customizing
     

    You can start Outlook from the Start menu without navigating to the All Programs menu. Outlook can appear in the pinned items list in the area above the separator line on the Start menu.

    Applications can be pinned to the Start menu. Pinning makes the icon for a program always appear when you go to the Start menu.

    1. Click Start, point to All Programs, point to Microsoft Office, and then right-click Microsoft Office Outlook 2003.

      Note  You can also right-click the Outlook program icon anywhere on the Start menu, in Windows Explorer, in My Computer, or on the desktop.

    2. Click Pin to Start menu.

    Notes

    • You can remove Outlook from the pinned items list by right-clicking Microsoft Office Outlook 2003 and then clicking Unpin from Start menu.

    Mail tips

    • Does your mailbox need a quick cleanup?  To clean up your mailbox, on the Tools menu, click Mailbox Cleanup. Select options to find items that are old or large and then move or delete them. Click AutoArchive to move old items to Archive Folders, or click Empty to permanently delete items from your Deleted Items folder.

    Need a quick way to verify that the hyperlink is working in the message you just wrote?  When composing a message, to verify that a hyperlink works, press CTRL while clicking the hyperlink.

    Send a message to multiple people without revealing other recipients' identities  To send a message to someone without other recipients of the message knowing, use the Bcc line in the message you're composing. Bcc stands for blind carbon copy. If you add someone's name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to other recipients of the message.

    • Make sending a file through e-mail even easier  You can send a file on your computer through e-mail by right-clicking the file, pointing to Send To, and then clicking Mail Recipient. Text is automatically added to the body of the message; however, you can delete the text and add your own text by clicking in the message body and pressing CTRL+A.
    • Find all messages sent by the same person  To find all the messages in a folder from a particular person, right-click a message from that person, and then on the shortcut menu, point to Find All, and then click Messages from Sender. The Advanced Find dialog box displays a list of messages from that person.
    • Add an attachment by using the drag-and-drop operation  To quickly attach a file to a new message, locate the file, for example a .doc file in your My Documents folder, and then drag it to the Inbox in Outlook. Outlook automatically starts a new e-mail message with the file attached. You can also drag multiple files.
      • View all your unread messages in the Inbox  To quickly view all your unread messages in the Inbox, click Inbox. On the View menu, point to Arrange By, point to Current View, and then click Unread Message in This Folder.
    • Create a rule from a message  To create a rule based on the details of a message, right-click the message, and then click Create Rule. Select the conditions and actions you want to apply, and then click OK.

    Make a message unavailable to recipients after a specific date  To set the expiration date on a message you are composing, click Options Button image . Under Delivery options, select the Expires after check box, and then in the lists, select the date and time you want the message to expire.

    Open several messages at the same time  To open multiple messages at the same time, press CTRL while clicking each message. After you select the messages, on the File menu, point to Open, and then click Selected Items.

    • Quickly save that message's address directly to your Contacts folder  To quickly save an address to Contacts, open the message. In the From field, right-click the name you want to make into a contact. On the shortcut menu, click Add to Contacts. Click Save and Close.
    • Allow Outlook to help correct your spelling mistakes  On the Tools menu, click Options. Click Preferences, and then on the Spelling tab, you have several options that allow Outlook to correct your spelling, including creating a custom dictionary of frequently used terms and choosing a dictionary in another language to check your spelling.
    • Open the Address Book
      Assistance > Outlook 2003 > E mail > The Address Book
       
      Applies to
      Microsoft Office OutlookŪ 2003

      To open the Address Book dialog box, do any of the following:

      • On the Standard toolbar, click Address Book Button image .
      • In a new message, click To, Cc, or Bcc.
      • On the Tools menu, click Address Book.
      Change the background color of your calendar
      Assistance > Outlook 2003 > Calendar and Scheduling > Coloring Your Calendar
       

      You can specify the background color of your calendar both within Microsoft Outlook and if you save your calendar to a Web site.

      Do one of the following:

      HideChange the background color

      1. On the Tools menu, click Options, and then click Calendar Options.
      2. Under Calendar options, in the Background color list, click the color that you want.

      Notes

      • The color that you choose is applied to the Day and Work Week views. Week and Month views use system background colors, which are gray and white, by default.
      • The color that you choose is applied to weekday hours. A darker shade of the background color is applied to night and weekend hours.
      About research services
      Applies to: Outlook, PowerPoint, Word, Excel, Publisher, OneNote, Visio
       

      With the Microsoft Office System, you can quickly reference information online and on your computer without leaving your Office program. You can easily insert definitions, stock quotes, and other research information into your document, as well as customize settings to suit your research needs.

      The new Research task pane is available from the Tools menu, Research command in Microsoft Office Excel 2003, Microsoft Office PowerPoint 2003, Microsoft Office Publisher 2003, Microsoft Office Word 2003, Microsoft Office Visio 2003, Office OneNote 2003, and Microsoft Office Outlook 2003 (in e-mail reading and composing views only).

      From the Research task pane, you can search multiple sources or select a specific source. If your browser is Internet Explorer and you click a link, the Research task pane travels with you and is displayed on the left side of your screen as you view Web pages. To open the Research task pane in Internet Explorer, on the View menu, point to Explorer Bar, and then click Research.

      The Parental Control feature lets you filter out potentially offensive content. You can use a password with Parental Control to prevent other users from changing your settings.

      The following research services are also available from the Research task pane:

      • Dictionary   Look up words or phrases in the Microsoft Encarta English dictionary easily while you work. No more referring to print or other online versions that take you from your workspace. The Encarta dictionary contains approximately 400,000 entries, and in addition to definitions, includes pronunciation keys, word histories, and word usage notes. You can also add other dictionaries, which are then compared against Encarta standards to ensure you receive the best results. Not all language-specific dictionaries, such as German, Korean, and Japanese, are provided by Encarta.
      • Thesaurus   Look up synonyms while you work and insert them into your document directly from the Research task pane. You can also click a result to look up additional words, and you can look up words in the thesaurus of another language.
      • Encyclopedia   Research your subject in Microsoft Encarta Encyclopedia, which contains more than 42,000 articles. Ask a question and review the results. In the list of results, you can view summaries and click related links that take you to additional information on MSN.
      • Translation   Get translations quickly using bilingual dictionaries on your computer and online, or use machine translation on the Web. You can use the bilingual dictionaries to translate single words or short phrases. Machine translation services can translate phrases, paragraphs, or your entire document.
      • Third-party services   Add third-party premium content to your list of research services, and the Microsoft Office System will present the most relevant information to you based on your search scope and question. Examples of third-party services include Factiva (news), eLibrary (news and periodicals), Gale (company profiles), and WorldLingo (translation provider).
      • Intranet sites   If your company has an intranet site, you can add it to the Research task pane for easy access. Microsoft Office SharePoint Portal Server 2003 sites are supported. To add a SharePoint Portal Server site to the list of All Intranet Sites and Portals, in the Add Services dialog box, type http://your root directory/_vti_bin/search.asmx.
      • Web search   Search the Web alongside your document by using MSN Search. To read more, click a link to view more information on the Web.
      Reference Encarta Encyclopedia
      Applies to: Outlook, PowerPoint, Word, Excel, Publisher, OneNote, Visio
       

      To search Microsoft Encarta Encyclopedia from the Research task pane, you need to connect to the Internet.

      1. On the Tools menu, click Research.
      2. In the Search for list, select Encarta Encyclopedia: English (North America).
      3. Do one of the following:
        • To research a single word, press ALT and click the word you want to look up.
        • To research a phrase, select the words you want, and then press ALT and click the selection.
        • Type a word or phrase in the Search for box, and then click Start Searching Button image.

        Results appear in the Research task pane.

      Notes

      • Microsoft Office OneNote 2003 does not support ALT and click. Use the right mouse button (right-click), and click Look Up on the shortcut menu.
      • To return a richer set of results, broaden your search scope to All Research Sites. Links in the result set go to the Web.
      • In Microsoft Office Outlook 2003, the Research task pane is available only when you are reading or composing e-mail messages.

       

     

Microsoft Internet Explorer 4.0

  • Setting Your Default Home Page    Users often have a favorite web site which they want to view first after starting the Internet Explorer browser. 

McAfee VirusScan

  • Scanning Your C:\ & H:\Drives    McAfee VirusScan allows the computer user the ability to scan their local C:\ drive and virtual H:\drive for computer viruses.  Manually scanning all files on your computer's drives should be added to the users routine maintenance schedule.  McAfee will scan the computer's drives for known viruses which are referenced from the programs DAT signature files.  
  • Updating McAfee DAT Files    The DAT files contained in the McAfee program should be routinely updated with the most current signatures for the virus program to be effective.  New viruses are created on a daily basis.  The Virus scanning program will scan the computers drives for known viruses based upon the DAT file signatures contained within the scanning software.